Information for Parents

Below are answers to some frequently asked questions by parents.   Also refer to the Qualifying for the Games, Registration/Transportation, and At the Games pages and use the links to the right for more information. 

When will my child's travel information be provided?
The registration deadline is one month prior to the Games.  Within 10 days of this deadline, each registered Games participant will be mailed a package with their travel information (if appropriate).
How will my child travel to the Games? Most participants will travel to the Games on Games transportation. This will be charter buses for most and charter aircraft for those further away. Participants have the option of making their own way to the Games, at their own expense, if this is permitted by their Provincial Sport Organization - refer to the technical package (BC Summer Games; BC Winter Games) or contact the Zone Representative or Provincial Advisor for confirmation of the sport's travel rules. Participants living close to the Games community will be required to make their own way to the Games. Travel options will be selected by the Zone Representatives during the registration process.
Why does my child have to travel with the team from another community when a bus is departing from the community we live in? To ensure the safety and supervision of athletes during travel to and from the Games, zone teams travel together departing from and returning to central pick-up locations. This is what we call team travel and it ensures that every athlete is supervised by an accredited adult (Head Coach, Assistant Coach, or Adult Supervisor) from the time they board a bus/flight until the time they arrive at the destination. It also ensures that the Zone team travels on the same bus(es) or flight(s) and arrives at the destination at the same time. Participants must provide their own transportation to/from the selected pick-up/drop-off locations. The pick-up/drop off location(s) may not be the closest one to the participants’ homes however, this system is necessary to ensure proper safety and supervision of athletes. Travel options will be selected by the Zone Representatives during the registration process. Note that some sports require athletes to travel on Games transportation - refer to the technical package for the respective sport (BC Summer Games; BC Winter Games) for specific information.
I received my child's travel information but I want to change it, what do I do?

Travel arrangements are made based on the options selected by the Zone Representative during the registration process. Keeping in mind that teams must travel together, to ensure the safety and supervision of BC Games athletes during travel to and from the Games, a central departure and drop-off location would have been selected. This is what we call team travel and it ensures that every athlete is supervised by an accredited adult (Head Coach, Assistant Coach, or Adult Supervisor) from the time they board a bus/flight until the time they arrive at the destination and also ensures that the Zone teams travel on the same bus(es) or flight(s) and arrive at the destination at the same time. Participants must provide their own transportation to/from the selected pick-up/drop-off locations. The pick-up/drop off location(s) may not be the closest one to the participants’ homes; however, this system is necessary to ensure proper safety and supervision of athletes. Note that some sports require athletes to travel on Games transportation - refer to the technical package for the respective sport (BC Summer Games; BC Winter Games) for specific information.

Changes to travel must be approved by the sport's Provincial Advisor and submitted to the BC Games Society by the Provincial Advisor. If you require changes to your child's travel, contact the Head Coach or Zone Representative for submission of the request to the Provincial Advisor. Contact information for Zone Representatives is available on the technical packages (BC Summer Games; BC Winter Games).

Where will my child be staying at the Games?

Your child will stay in accommodation sites with the zone coaches and other athletes in the zone/sport/Games.  The local school district provides the use of its schools' classrooms to serve as Games accommodation.  

The BC Games rules permit some athletes, depending on where they reside, to stay in their own home; however, most sports require all athletes to stay in Games accommodation.  Refer to the BC Games General Rules (BC Summer Games; BC Winter Games) and the sport-specific rules in the Technical Package (BC Summer Games; BC Winter Games).

All of the athletes for one sport or one sport's gender will stay in the same location.  Males and females are in separate rooms and separate wings/areas.  Generally all members of the same gender from a zone team will be in one classroom; large teams may be divided into two rooms and smaller teams may have others from a different zone with them.  Zone coaches or adult supervisors will be in the classrooms with their athletes and will act in a supervisory capacity.

How can I find out what accommodation site my child will be staying in?

For the protection of all Games participants, we do not make public which sport is staying in which accommodation site.  Head Coaches are provided this information prior to the Games and Provincial Advisors will have this detail well in advance of the Games; it is their call when and if they will share this information.  Your child will be provided with this information when they proceed through the accreditation centre on Thursday.  We suggest that you arrange for your child to contact you once they have been accredited and provide this information to you or let you know when they see you at their sport venue.

How does my child qualify for the Games? Qualification for the Games various from sport-to-sport.  Review the technical package for the respective sport (BC Summer Games; BC Winter Games) for specific information.  Also review BC Games General Rules for additional eligibility information (BC Summer Games; BC Winter Games).  In general the minimum age of athletes competing at the Games is 13 but the age eligibility varies from sport to sport. Coaches are expected to be 19 or older in order to act in a supervisory capacity with their athletes.  Review the technical package for the respective sport (BC Summer Games; BC Winter Games) for specific information.
When are qualifications held?

Qualifications for the Games are coordinated by the Provincial Sport Organization and managed by the organization or the Zone Representatives - refer to the technical package for the respective sport (BC Summer Games; BC Winter Games) for contact information.

Can my child compete for a zone other than one we live in. BC Games rules require athletes to compete for the zone where they make their permanent residence.  Refer to BC Games General Rules for details (BC Summer Games; BC Winter Games).
How do I sign my child up for the Games? Registration for the Games is done through Zone Representatives for each sport or through the sport's respective Provincial Sport Organization.  Refer to the technical package for the respective sport (BC Summer Games; BC Winter Games) for contact information and contact the Provincial Advisor for your sport and/or your Zone Representative.
How do I know what zone we are in?

The province is divided into eight geographical zones.  Refer to zone information to determine your zone.  Each sport is allocated athlete spots in each zone.  Review the technical package for the respective sport (BC Summer Games; BC Winter Games) to review the number of spot allocated to each zone.

How do I know who the coach is for my child's sport? If you do not know who the coach is for your child's sport, contact the Zone Representative or the sport’s Provincial Advisor. Contact information is available on the technical package (BC Summer Games; BC Winter Games).
What security is in place at the Games?

Sport venues are staffed by security volunteers during all scheduled practice and competition times at all Games events.

Games accommodation sites are security-controlled 24-hours per day for the protection of Games participants.  Participants must sign-in and sign-out every time they come and go from Games accommodation.  Only Games participants with proper accreditation are permitted in the accommodation sites.  The curfew for all participants, including adults, is 11:00 pm; anyone violating curfew will be subject to disciplinary action. 

Coaches reside in the Games accommodation with their athletes and act in a supervisory capacity.  See the role of coaches for more information.

While security and other volunteers will be available to assist participants, each individual is responsible for all of their belongings at sport venues and in Games accommodation – they should only bring what is needed and plan to keep valuables with them.

I am dropping my child off at the Games and picking them afterwards, where do I go?

Drop-off at the Games
Those who are making their own way to the Games (or being dropped off at) the accreditation centre, must arrive by the time designated by the Provincial Advisor for the sport – check with the Head Coach.  If no time is designated, then in order to be transported to the Welcoming Banquet and the Opening Ceremony, your child must arrive at the accreditation centre by noon.  Note that access to the accreditation centre may be limited and specific drop-off areas may be designated.  Details about the accreditation centre will be included in the travel information mailed to registered participants prior to the Games. 

Pick-up at the end of the Games
Pick-ups at the conclusion of the Games can be done after the Closing Ceremony. Participants will take their luggage to the departure area before they go to the Closing Ceremony.   After the Closing Ceremony luggage and participants can be picked up at the departure area.   Details about pick-ups will be included in the travel information mailed to registered participants prior to the Games.

Can my child get graduation credits for participation in the Games?

The Ministry of Education's External Credentials Program enables students to receive credit for some of their training participation that occurs outside of school.  This may include athletes who are competing on provincial or national teams and BC Games participants.  For more information on the program and for a list of sports that qualify for these credits, go to the Ministry of Education website: www.bced.gov.bc.ca/graduation/courseinfo/.   Credit earned through the Ministry of Education's External Credentials Program must be obtained from the respective Provincial Sport Organization.  

My child has an allergy or medical condition - who do I inform of this?

If your child has an allergy or medical concern it is important that they complete and submit the online medical/allergy form PRIOR to the Games.  A link to the form will be available on the respective Games page closer to the Games (BC Summer Games; BC Winter Games).  Completing this form will ensure Food Services and Medical Services volunteers have the information they need to support your child at the Games.  Even if your child does not have an allergy or medical condition ALL participants are encouraged to complete the form PRIOR to the Games.

What if my child gets sick or injured during the Games?  Medical volunteers will be at each sport venue during the scheduled competition and practice times and at all Games events. These volunteers, in conjunction with the Games Medical physicians, are responsible for the treatment of all Games participants. Medical Services are available on a 24-hour basis during the Games. Medical volunteers are always the first and only responders to injuries. Medical problems or injuries will be dealt with on-site, if possible. If further attention is needed, transportation to the Games Medical Clinic will be provided.
Can I see my child at the Games? Sport venues are open to the public and do not require tickets (all competitions are free of charge).  The Opening Ceremony on Thursday and the Closing Ceremony on Sunday are also open to the public and are free of charge - note; however, that seating may be limited and a ticketing process may be implemented - see the Games page closer to the Games (BC Summer Games; BC Winter Games).   Access to the participant special events, the food venue, Games transportation, and accommodation sites is limited to Games participants only - Games accreditation is required for access.
I am not able to attend the Games, how can I keep up with all of the action? Results will be posted as soon as they are received from the sport venue.  Results, news stories, and Games information can be found at www.bcgames.org.  You can also join us on:
 
Where can I get Games photos?  During the Games volunteers will be taking zone team photos, medal presentation photos, and general Games photos. Team photo opportunities are arranged for by your coaches upon arrival at the accreditation centre on Thursday. All photos will be available to download on the Games Flickr site.
If my child is finished competition can he/she leave?

It is expected that all Games participants will remain at the Games for the duration.  Participants staying in Games accommodation must remain in accommodation until Sunday.  Anyone who removes themselves from Games accommodation prior to the completion of the Games will no longer be eligible to compete and may be subject to other disciplinary action.   Participants who finish competition prior to the final day of the Games (Sunday) may remove themselves from Games accommodation, if permitted by their sport and approved by their Provincial Advisor who must sign the required release form.  Any participant removing him/herself from BC Games accommodation is also removing themselves from competition and from BC Games transportation for their return trip.  This means that they cannot continue to compete AND will need to make their own transportation arrangements for their trip home, at their own expense.  Speak to the sport's Provincial Advisor for more information.  Note that some sports require participants to remain at the Games, stay in Games accommodation, and travel to/from the Games on Games-provided transportation – refer to the technical packages for details (BC Summer Games; BC Winter Games). 

Why is there a registration fee?

Staging the BC Summer and BC Winter Games takes volunteer energy and financial support.  As the recipient of the work and investment being made on behalf of the athletes, the BC Games Society appreciates the contribution of the Athlete Registration Fee used as part of the overall funding of the BC Games. 

We believe that the $150 fee, which covers travel to/from the Games (if applicable), meals, travel at the Games, special events, and accommodation, is a fair and reasonable assessment for participation in the Games.  To provide some perspective, we have conservatively calculated the cost per athlete at just under $600, not including competition fees, which can be as much as $250 per event. 

Why is the fee for my child's sport more than your $175 registration fee? Some sports may charge an additional fee for qualification events, training, and/or uniforms - review the technical package (BC Summer Games; BC Winter Games) for more details and contact the Zone Representative or Provincial Advisor.
Will Games merchandise be available?

Official Games merchandise will be available for each Games. Check out the Games pages for information about their merchandise sales (BC Winter Games; BC Summer Games). During the Games there will merchandise sales at the accreditation centre when you arrive on Thursday and various other locations throughout the Games.