Registration and Transportation Information

Below are answers to some frequently asked questions about the registration and transportation process for the Games.  Also use the links to the right for more information. 

When will I receive the details of my travel to the Games?
The registration deadline is one month prior to the Games.  Within 10 days of this deadline, each registered Games participant will be mailed a package with their travel information (if appropriate).
How will I get to the Games? Most participants will travel to the Games on Games transportation, which are charter buses for most and charter air craft for those further away.  Participants have the option of making their own way to the Games, at their own expense, if this is permitted by their Provincial Sport Organization.  Refer to the technical package or contact your Zone Representative or Provincial Advisor for more information (BC Summer Games; BC Winter Games). 
How much luggage can I bring?

There is limited space on the BC Games charter transportation and excess luggage will not be accommodated.  Keep in mind that it is not just your luggage that has to be transported to the Games, but the luggage of all the other Games participants.  No one wants his or her luggage to be left behind.  Please bring only what is absolutely necessary and only what is permitted.  Each participant has been provided with two luggage tags for their checked luggage (one for personal luggage and one for a sleeping bag).  Be sure to attach a separate tag with your name and address on it to each piece of luggage you are bringing to the Games.  

Be sure to pack your items so that they are easily identifiable - over 3000 sleeping bags packed in green garbage bags all look the same!

Excess luggage (i.e. over and above the number of tags provided to you) will not be permitted on our charter aircraft or buses. 

What if I don't get enough baggage tags?

Each participant will be provided with two luggage tags for their checked luggage (one for personal luggage and one for a sleeping bag).   For sports that have been identified by the BC Games Society as requiring additional personal sports equipment (i.e. lacrosse, golf, hcokey, ringette) or team equipment, the Zone Head Coach will be sent additional luggage tags for the athletes’ or team’s equipment.  Please check with your Zone Head Coach for more information.

Be sure to attach a separate tag with your name and address on it to each piece of luggage you are bringing to the Games. 

While we do everything we can to ensure the safe handling of your property, items like prescription medications, glasses, keys, fragile or valuable items should be carried with you. 

What should I bring with me?

Be sure to bring your travel itinerary (the letter that was mailed to you outlining your travel details).  If you are on a chartered aircraft, bring your airline ticket and photo identification (if you are over 19). 

You should also pack:

  • Sleeping bag and pillow
  • Personal items: soap, towel, toothbrush, etc.
  • Appropriate clothing for the climate and a hat to protect you from the elements
  • Sunscreen if attending the BC Summer Games or competing outside at the BC Winter Games
  • Water bottle – No bottled water will be provided, but there will be places to fill up your water bottle
  • Medical and dental numbers
  • Money for - snacks/food while travelling to/from the Games, snacks at the Games,  and Games merchandise

Be sure to clearly identify all your personal belongings! 

While we do everything we can to ensure the safe handling of your property, items like prescription medications, glasses, keys, fragile or valuable items should be carried with you.

While the Games accommodation are secured, you are responsible for your own items.  Bring only what you need and plan to keep valuables with you.

What are the Games rules?

The BC Games General Rules outline the eligibility requirements for all participants at the Games – review the rules for the respective Games (BC Summer Games; BC Winter Games).  In addition, the technical package for each sport outlines sport-specific eligibility, rules, and competition information – review the technical package for your sport (BC Summer Games; BC Winter Games).

What do I do if I have an allergy or medical concern?

If you have an allergy or medical concern it is IMPORTANT that you complete and submit the online medical/allergy form PRIOR to the Games.  A link to the form will be available on the respective Games page closer to the Games (BC Summer Games; BC Winter Games).  Completing this form will ensure Food Services and Medical Services volunteers have the information they need to support you at the Games.  Even if you do not have an allergy or medical condition ALL participants are encouraged to complete the form PRIOR to the Games.

What do I need to do before the Games?
  • Read the Guide to the Games (which will be available closer to the Games - see the Games page:  BC Winter Games; BC Summer Games). 
  • Share the information in the Guide with your family and friends as it will help them understand the Games and what you will be experiencing. 
  • Make copies of important information to keep handy while you’re at the Games.
  • Please assist us by completing the online Medical, Allergy and Dietary Form (i.e. vegetarian meals, specific food, etc.) - see the Games page: BC Winter Games; BC Summer Games.
  • Tell us about yourself and if you have an interesting or heart-warming story.  Complete your bio form - - see the Games page: BC Winter Games; BC Summer Games.
  • Help us tell the story of the Games.  Talk to your Zone Rep or Coach about contacting the local media outlets to tell them you have been selected to compete at the BC Summer Games.
  • Join us on Facebook and Twitter.
  • Review the links on the right for more Games information.
  • Review the technical package for your sport (BC Winter Games; BC Summer Games) and the BC Games General Rules (BC Winter Games; BC Summer Games).
  • Consider attending a G2G session for more information - sesssion will be held in various locations around the province - details will be available closer to the Games.
When will I arrive at the Games? If you are travelling to the Games on Games transportation, you will likely be scheduled to arrive by or before 11 am on Thursday.  If you are scheduled to arrive by chartered aircraft you will likely arrive late Wednesday evening.  Your travel itinerary will be sent to you after the registration deadline – be sure to review this for your specific details.
How long will it take to get to the Games?

All participants travelling on BC Games transportation are scheduled to arrive at the Games by 11:00 am on Thursday.  In order to arrive on time, you may begin and/or end your journey late at night or early in the morning.  While we realize this is not ideal, transporting as many as 3,000 participants to the Games has many logistical factors that need to be considered.  This travel schedule can be very tiring, so plan to get plenty of rest prior to departure and use the travel time to mentally and physically prepare for the competition that begins early Friday.

Why do I have to travel with my team? To ensure the safety and supervision of BC Games athletes during travel to and from the BC Games, zone teams travel together departing from, and returning to, central pick-up locations.  This ensures that every athlete is supervised by an accredited adult (Head Coach, Assistant Coach, or Adult Supervisor) from the time they board a bus/flight until the time they arrive at the destination.  It also ensures that the Zone team travels on the same bus(es) or flight(s) and arrives at the destination at the same time.  Participants must provide their own transportation to/from the selected pick-up/drop-off locations. The pick-up/drop off location(s) may not be the closest one to the participants’ homes; however, this system is necessary to ensure proper safety and supervision of athletes.
Why do I have to pay a registration fee?  Staging the BC Summer and BC Winter Games takes volunteer energy and financial support. As the recipient of the work and investment being made on your behalf, the BC Games Society appreciates your contribution of the Athlete Registration Fee used as part of the overall funding of the BC Games.

To provide some perspective, we have conservatively calculated the cost per athlete at just under $600, not including competition fees, which can be as much as $250 per event. 

What's included in the athlete registration fee? The $175 athlete registration fee covers the cost of travel to/from, and at the Games, meals, accommodation, your competition, special events, and entertainment.  Note that some sports may charge an additional fee for qualification events, training, or uniforms - review the technical package for your sport (BC Winter Games; BC Summer Games) for details.
Who do I pay the registration fee to? Registration fees are paid to your Provincial Sport Organization, who will submit them to the BC Games Society on your behalf.   Each sport manages this process differently; ask your Zone Representative, zone coach, or Provincial Advisor for information.
What resources are available to help me prepare for the Games?

Our partners, SportMedBC and Canadian Sport Institute, have written some resources that will help you prepare for the Games.  In the few weeks leading up to the Games we will be hosting G2G (Guide to the Games) sessions in various locations around the province – information will available closer to the Games.  You will find links to these and other resources on this page.

Why should I complete the bio form? The bio form is your opportunity to tell us about yourself.  We use this information to assist our partners Global BC and Black Press to prepare stories for the Games.  This information is also used by Games volunteers when reporting on stories.  If you don’t tell us about yourself we won’t know.  Links to the online bio forms will be available on each Games page closer to the Games (BC Winter Games; BC Summer Games).
Will I get a uniform? No uniforms are provided by the Games.  Some sports provide uniforms and/or walk-out clothing or include this in the fee they charge for participation in the Games.   Refer to the technical package (BC Summer Games; BC Winter Games) or ask your Zone Representative, coach, or Provincial Advisor.
What is my Zone colour? Click here to see zone colours.
When will I know my competition schedule? Sport Schedules will be posted on the Games pages closer to the Games.  Generally you can expect the detailed schedules to be available about 3 weeks out from the Games.  Refer to the Games page for links to Sport Schedules as they are available (BC Summer Games; BC Winter Games).
Will food be provided on the way to the Games? No, food will not be provided on Games transportation.  Be sure to bring some snacks to keep you nourished on the way to the Games.  You may also wish to bring money to purchase food on the way and for when you arrive.  Depending upon your arrival time, the first meal provided will a boxed lunch at the accreditation centre on Thursday.
Can I stay in a hotel with my parents? The BC Games rules permit some athletes, depending on where they reside, to stay in their own home however, most sports require all athletes to stay in Games accommodation.  Refer to the BC Games General Rules (BC Winter Games; BC Summer Games) and the sport-specific rules in the technical package (BC Winter Games; BC Summer Games).
I live in the community hosting the Games. Can I stay at home? While the BC Games rules permit some athletes, depending on where they reside, to stay in their own home most sports require ALL athletes to stay in Games accommodation.  This ensures that all team members are together and will arrive at the venue ready for competition together.  It also ensures that everyone has the complete and the Games experience.  Refer to the BC Games General Rules (BC Winter Games; BC Summer Games) and the sport-specific rules in the technical package (BC Winter Games; BC Summer Games).
What if I am being dropped off at the Games?  Where do I go? In order to arrive in time for scheduled practices, your Provincial Advisor may have designated an arrival time for your Zone.  If no time is specified, you must arrive at the accreditation centre no later than 5:00 pm in order to participate in the Games.  Please confirm with your coach or Provincial Advisor.  Also note that vehicle access to the accreditation centre may be limited.  Details will be available prior to the Games.
When will I depart from the Games? Participants will take their luggage to the Departures Area before they go to the Closing Ceremony.  Following the conclusion of the Closing Ceremony, you’ll start your trip home.  If you’re travelling by bus, you’ll find your bus in the departure area at 3:00 pm.  If you are being picked up, you can be picked up at the designated area at the conclusion of the Closing Ceremony – details will be available on the Games pages closer to the Games.  If you are travelling by charter aircraft you will be taken to the Holding Area to wait for your flight.
Can parents come? All competitions are open to the public and are free of charge.  Your friends and family are welcome to come and cheer you on and see you at your sport venue.  Only Games participants are permitted access to the accommodation sites, food venue, Games transportation, and special events.  The Opening and Closing Ceremonies are also open to the public and there is no admission fee; however, space may be limited and a ticketing process may be implemented.  Refer to the respective Games page closer to the Games for details (BC Winter Games; BC Summer Games).
How can family at home follow the Games?