Contacts
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Head Office
Swim BC
(778) 430-9100
www.swimbc.ca

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Provincial Advisor
Carrie Matheson
(778) 430-9100
cmatheson@swimbc.ca


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Technical Package for Swimming

Maple Ridge 2020 BC Summer Games
July 23-26, 2020

Technical Packages provide details of the eligibility requirements as well as event and competition information.  In order to fully understand the rules and requirements for participation in the BC Games, it is expected that the BC Games General Rules will be read in addition to the sport-specific information contained in the Technical Package.
Technical Package for Swimming last updated: August 2, 2019.
Be sure to check back for updates.

 

Venue:
Maple Ridge Leisure Centre
Age:
Under 15
Age Description:
12–14 years. Eligible Birth Years: athletes must be born in 2006, 2007, and 2008 only.
Zone Team Composition:
For Zones 1, 7, and 8: 10 athletes per zone (5 male and 5 female). For Zones 2, 3, 4, 5, and 6: 20 athletes per zone (10 make and 10 female)
Wildcards:
30 wildcards
Maximum Athletes:
160
Coaches:
(See BC Games General Rules for information about the "adult supervisor" role)

One (1) Head Coach and one (1) Assistant Coach, one of each gender, per zone. Each zone is required to bring a Head Coach; if there is a second member of the zone coaching staff, they must be registered as an Assistant Coach.
Every zone must name a head coach and at least one assistant coach (exception: sports for athletes with a disability, which must have one head coach and at least one assistant coach for the sport).  If additional adults are named for the zone (or sport) and they meet the certification requirements of assistant coaches, they should be registered with the role "assistant coach", otherwise they are registered with the role "adult supervisor". 
See BC Games General Rules for more information.
Officials:
(the number of Officials the sport is permitted to register as participants)

30

Transportation, accommodation, and meals, as arranged by the Host Society, will be provided for officials. See BC Games General Rules for more information.

Athlete Eligibility:

In addition to BC Games General Rules, the sport-specific eligibility requirements noted in this technical package are in effect for the 2020 BC Summer Games.

Athletes may attend only one BC Summer Games to compete in Swimming.

Competitors must be registered with Swim BC.

Any swimmer holding a current Swimming Canada Western Championship Standard, prior to March 8, 2020, will be ineligible to compete.

The minimum standard for entry into any individual event shall be the current Swim BC “Tier II" standard. The Provincial Advisor has the discretion to ease the minimum time standards where necessary.

Swimmers will be limited to a maximum of seven (7) individual events plus relays.
Fees:

See the BC Games General Rules for current BC Games registration fees.  Note that fees are assessed for athletes only (coaches, adult supervisors, and officials do not pay this fee).  Sports may assess additional fees to cover training, uniforms, qualification event(s), etc.  Please contact your Provincial Advisor or the PSO for more details. Fees are collected by the sport and paid to the BC Games Society upon invoice after the Games.
  The current BC Games registration fee can be found by clicking here. The BC Games Registration fee is included in the fee charged by Swim BC. Contact Swim BC for confirmation of the fee for the current BC Summer Games.
Coach Eligibility:

Note that the role of head coaches and assistant coaches at the BC Games includes travelling to and from the Games with the team/zone, residing with the team/zone in BC Games accommodation, and acting in a supervisory capacity throughout the Games.

See BC Games General Rules for information about the roles of the head coach and assistant coach.

Head Coaches must be NCCP Competition Introduction (Comp-Int) certified (or the equivalent) and must have completed the Make Ethical Decisions online evaluation. Assistant Coaches must have completed the Make Ethical Decisions online evaluation.

BC Games General Rules dictate the level of coach certification required for head coaches and assistant coaches unless otherwise stated in this Technical Package - click here for details.  A minimum of Making Ethical Decisions is required for all assistant coaches - more information can be found here.

Events and Categories:
Separate events for males and females as outlined below.

Time Final (TF) Events: 400m Freestyle, 800/1500m Freestyle, 400m IM, 4x50m Free Relay, 4x50m Medley Relay
Heats and Finals Events: 50m Freestyle, 100m Freestyle, 200m Freestyle, 100m Backstroke, 200m Backstroke, 100m Breaststroke, 200m Breaststroke, 100m Butterfly, 200m Butterfly, 200m IM.

Swimmers can enter a maximum of seven (7) individual events plus relays.

Relays: Teams must consist of the required number of competitors so that no competitor can swim more than once in the event. Competitors may only swim for their zone team. Relay teams must be made of athletes all from the same zone. Competitors may not swim a stroke/distance in a relay that they are ineligible to swim as an individual.

All current Swim BC Technical Rules will be in effect at the Games.

Equipment:
Competition uniforms/suits must meet FINA rules.
Zone Selections and Registration Deadline: 

Please refer to the BC Games General Rules for the registration deadline set by the BC Games Society. The BC Games deadline is in effect unless an earlier date is set by the Provincial Sport Organization is specified in this technical package.  See BC Games General Rules for registration procedures.

Swim BC states that all zone selections must be completed by May 31, 2020 (or earlier) and that all entries must be submitted to the Meet Manager using the Hy-tek Meet Management system by June 30, 2020. Entry files may be revised and re-submitted with current best times no later than July 15, 2020.

SUGGESTED 2020 BC SUMMER GAMES ATHLETE/COACH SELECTION PROCESS
- All Clubs in your region are required to submit eligible athletes with current season results from any sanctioned competition within the qualifying period of January 1 to May 31, 2020. Relay lead-off legs and time trials will not be considered for selection. All times will be converted from long course to short course at 2% for ranking.
- We would suggest that each Zone Rep identify a coach to assist in the selection procedure.
- FINA point charts to be used to allocate a points score to submitted times.
- The 10 male and 10 female to be selected as follows:
- Single highest Swim BC ranked swim in each category:
- Sprint Free (50-100-200)
- Distance Free (400-800/1500)
- Backstroke (100-200)
- Breaststroke (100-200)
- Butterfly (100-200)
- IM (200-400)
- The final four spots selection based on the next highest four Swim BC points scored swims with the caveat that only 3 swimmers may be selected in any one category.
- Swimmers scoring in more than 1 category, only the highest scored swim shall be considered.

Coach Selection
- The Coach of Record of the swimmer with the highest FINA point score shall be named that zone’s Head Coach (MUST be trained at the NCCP Competition Introduction (Comp-Int) (or the equivalent), by the first day of competition at the Games).
- In the event that this coach declines, then the coach of the next highest scoring swimmer will be selected.
- The Assistant Coach to be selected by the Head Coach of the zone and the Zone Representative.
Accommodation and Transportation:

Also see BC Games General Rules for further details about accommodation and transportation.

It is the BC Games Society policy that all participants under 19 are required to stay in Games accommodation, regardless of where they reside, and that at least one adult of each gender must stay in Games accommodation in a supervisory capacity.

Swim BC requires coaches to travel on BC Games transportation and stay in Games accommodation.

Athlete are expected to use BC Games transportation for travel to and from the Games. If it is necessary, and by request only (contact the Provincial Advisor), individual swimmers can arrange their own transportation to/from the Games. Once at the Games, the swimmer must stay in Games accommodation and also use the internal transportation services provided by the Games.

Each Zone is required to arrive at the Participant Accreditation Centre as a group, before noon on Thursday, July 23, 2020. Further information will be provided at a later date.
Medals:

The Minus-One Rule will be implemented for all sports. This means that when there are four or more competitors or teams, Bronze, Silver, and Gold medals will be awarded; when there are three competitors or teams, Silver and Gold medals will be awarded, when there are two competitors or teams only a Gold medal will be awarded.  If there is only one competitor or team, no medals are awarded. For more details about BC Games medals, review the BC Games General Rules.

Medals will be awarded to athletes in each event, within the parameters of the BC Games Society Minus-One Rule.





Participant information is collected under the authority of the BC Games Society. The information provided will be used to determine eligibility to participate in the 2020 BC Summer Games. On confirmation of eligibility the information will be used to arrange liability insurance coverage to address any claims arising from the voluntary participation of registered participants in the 2020 BC Summer Games. The name, hometown, sport, and results of registered participants will be provided to media outlets and available on the BC Games Society and the Maple Ridge 2020 BC Summer Games Society websites for the purposes of acknowledging selection for participation and placing. The names, addresses, email addresses, phone numbers, results, and/or images of registered participants may be used in non-commercial promotion/development of sport and/or the BC Summer and/or BC Winter Games or the BC Games Society.  The BC Games Society reserves the right to use or reproduce images for the purposes of providing commemorative materials that would be available for free or purchase.  The names, addresses, email addresses, phone numbers, results, and/or images of Games participants may be provided to the Premier and the Minister responsible for the Games, and/or to members of the legislative assembly, and/or to local members of parliament, and/or to the media for the purposes of recognition and/or informing sport-related and/or training opportunities and/or to school principals and/or school district superintendents for the purpose of recognition and acknowledgement. For questions about the collection and use of this information, please contact the BC Games Society at 200 -990 Fort Street, Victoria, BC V8V 3K2 or (250) 387-1375 or info@bcgames.org.

As a condition of entry into, or volunteering at the BC Summer Games it must be understood that the participants and volunteers enter entirely at their own risk, and will not hold the Maple Ridge 2020 BC Summer Games Society, the Province of British Columbia, and/or the BC Games Society, their staff, agents, and/or volunteer workers responsible for injury, loss or damage occurring during the 2020 BC Summer Games.

Volunteers and participants may be protected for their actions vis a vis third party claims through the liability insurance for the Games but are not covered for any personal claims for injury or accident. Participants and volunteers agree to release, discharge and undertake not to commence action against the Maple Ridge 2020 BC Summer Games Society, the Province of British Columbia, and the BC Games Society from any and all claims and causes of action, or liability of any kind whatsoever for injuries, property damage, or death which in any way results from participating or volunteering in the Maple Ridge 2020 BC Summer Games.

The Maple Ridge 2020 BC Summer Games Society, the Province of British Columbia, and/or the BC Games Society do not assume responsibility for loss of wages, or costs associated with medical, dental or hospital care for athletes, coaches, assistant coaches, managers, officials or volunteers for any injury or loss incurred during the, or as a result of participating or volunteering in the 2020 BC Summer Games.

The BC Games Society will not be liable for any communication between a BC Games Society participant and/or volunteer and any third party group that receives the participant and/or volunteer contact information list from the BC Games Society after the two year period expires under the Canadian Anti-Spam Legislation Act (an Act to promote the efficiency and adaptability of the Canadian economy by regulating certain activities that discourage reliance on electronic means of carrying out commercial activities, and to amend the Canadian Radio-television and Telecommunications Commission Act, the Competition Act, the Personal Information Protection and Electronic Documents Act and the Telecommunications Act S.C. 2010, c. 23) (“Act”). The two year period begins at the conclusion of the 2020 BC Summer Games. This clause is a defence to any violation under the Act regarding any communication between a third party group and a participant and/or volunteer of the BC Games Society that occurs after the two year period has expired. By completing a volunteer registration form (online or paper copy) or being registered to attend the 2020 BC Summer Games participants and volunteers are agreeing to all of the terms outlined in this conditions of entry agreement.