Contacts
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Head Office
British Columbia Amateur Athletics Association
(604) 333-3550
bcathletics@bcathletics.org
www.bcathletics.org

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Provincial Advisor
Dale Loewen
(604) 440-3253
(604) 870-3253
2018bcsg@gmail.com


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Assistant Provincial Advisor
Debbie Foote
(604) 614-4044
debfbcgames2018@gmail.com


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Technical Package for Athletics

Cowichan 2018 BC Summer Games
July 19-22, 2018

Technical Packages provide details of the eligibility requirements as well as event and competition information.  In order to fully understand the rules and requirements for participation in the BC Games, it is expected that the BC Games General Rules will be read in addition to the sport-specific information contained in the Technical Package.
Technical Package for Athletics last updated: October 25, 2017.
Be sure to check back for updates.

 

Venue:
Cowichan Sportsplex (Duncan)
Age:
14 - 15
Age Description:
Born in 2003 or 2004.
Zone Team Composition:
24 (12 male and 12 female) competitors per zone.
Wildcards:
96 wildcard spots (48 male and 48 female). Wildcard spots are determined and allocated by the Provincial Advisor.
Maximum Athletes:
288
Coaches:
(See BC Games General Rules for information about the "adult supervisor" role)

Each zone is required to have a Head Coach and 3 additional adults who will be registered as Assistant Coaches or Adult Supervisors. There must be at least one adult of each gender. The minimum age for adults attending the Games is 19 years of age.
Every zone must name a head coach (exception: sports for athletes with a disability, which must have one head coach for the sport).  If assistant coaches have any NCCP training they are registered with the role "assistant coach", otherwise they are registered with the role "adult supervisor". 
See BC Games General Rules for more information.
Officials:
(the number of Officials the sport is permitted to register as participants)

41
Officials must Members of BC Athletics and registered as BC Athletics Officials.
Officials must be certified at a minimum of Level 2 or 3 prior to the Games.

Transportation, accommodation, and meals, as arranged by the Host Society, will be provided for officials. See BC Games General Rules for more information.

Athlete Eligibility:

In addition to BC Games General Rules, the sport-specific eligibility requirements noted in this technical package are in effect for the 2018 BC Summer Games.

Athletes MUST compete at their Zone Trials to be eligible for team selection except as provided for in the Selection Guidelines published on the BC Athletics website and available to the Zone Representatives. All participants in the Zone Trials and the BC Summer Games must be registered athlete members of BC Athletics. Check with the Provincial Advisor for details. Performance data must be included with each registration.

Each zone is permitted the following: three athletes for 100m and 200m events, two athletes for all other events, and one relay team per zone per relay event (4x100m and 4x400m). After the Zone Teams have been selected, vacant positions in each event will be filled by Wildcards based on performance.

Each athlete MAY BE SELECTED from the zone trials to compete in up to three events plus a relay as determined by the Zone Representative. Athletes are NOT GUARANTEED three events or a relay competition. Final event selection is determined through the zone selection process, zone selection committee and/or Team staff in each zone.

Athletes competing in the pentathlon may compete in that event only, plus one relay.
Fees:

See the BC Games General Rules for current BC Games registration fees.  Note that fees are assessed for athletes only (coaches, adult supervisors, and officials do not pay this fee).  Sports may assess additional fees to cover training, uniforms, qualification event(s), etc.  Please contact your Provincial Advisor or the PSO for more details. Fees are collected by the sport and paid to the BC Games Society upon invoice after the Games.
  The current BC Games registration fee can be found by clicking the link on this page. The BC Games Registration fee is included in the fee charged by BC Athletics. Contact BC Athletics for confirmation of the fee for the 2018 BC Summer Games.
Coach Eligibility:

Note that the role of head coaches and assistant coaches at the BC Games includes travelling to and from the Games with the team/zone, residing with the team/zone in BC Games accommodation, and acting in a supervisory capacity throughout the Games.

See BC Games General Rules for information about the roles of the head coach and assistant coach.

Able-bodies Athletics:
- All Coaches must be BC Athletics Coach Members.
- Anyone registered as Adult Supervisor must be a minimum of a BC Athletics Associate Member.
- All Coaches and Adult Supervisors must have completed the CAC Make Ethical Decisions module.
- Head Coaches must be fully certified at NCCP Athletics Club Coach (or equivalent).
- Assistant Coaches must be Trained Athletics Sport Coach.

Click here to review BC Athletics Minimum Standard for Coach Membership on the BC Athletics website.

BC Games General Rules dictate the level of coach certification required for head coaches and assistant coaches unless otherwise stated in this Technical Package - click here for details.  A minimum of Making Ethical Decisions is required for all assistant coaches - more information can be found here.

Events and Categories:
Separate Events for Boys and Girls:
100m, 200m, 300m, 800m, 1200m, 2000m, 1500m Race Walk, 1500m Steeplechase, Hurdles (girls 80m, boys 100m)*, 300m Hurdles*, 4x100m Relay, 4x400m Relay, High Jump, Long Jump, Triple Jump, Pole Vault, Discus (1kg), Javelin (girls 500g, boys 600g), Shot Put (girls 3kg, boys 4kg), Hammer (girls 3kg, boys 4kg), and Pentathlon

* Technical Notes:
- 80 m hurdles: 8 hurdles at .762 m (30”), distance to first hurdle is 12 m, distance between hurdles is 8m, distance to finish is 12 m.
- 100 m hurdles: 10 hurdles at .840 m (33”), distance to first hurdle is 13 m, distance between hurdles is 8.5 m, distance to finish is 10.5 m.
- 300 m hurdles: 7 hurdles at .762 m (30”), distance to first hurdle is 50 m, distance between hurdles is 35 m, distance to finish is 40 m.
- 1500m Steeplechase: 12 hurdles at .762 m (30"), 0 water jumps
- Pentathlon will take place over one day in this order: Girls: 80m Hurdles, High Jump, Shot Put, Long Jump, 800m; Boys: 100m Hurdles, Long Jump, Shot Put, High Jump, 1000m.

Equipment:
Personal throwing implements must be approved by the BC Athletics technical official at least 1 hour before the start time of the event and will become part of the pool of implements that all athletes can use. Athletes competing in Pole Vault must bring poles to compete and must make arrangements for their transportation to the Games through the Provincial Advisor. All other throwing implements will be supplied.
Zone Selections and Registration Deadline: 

Please refer to the BC Games General Rules for the registration deadline set by the BC Games Society. The BC Games deadline is in effect unless an earlier date is set by the Provincial Sport Organization is specified in this technical package.  See BC Games General Rules for registration procedures.

BC Athletics states that all zone qualification trials must be held no later than June 4, 2018. Zone Representatives may charge additional event fees for competing in the trials.

Zone Representatives must submit their proposed team and Wildcard lists to the Provincial Advisor prior to June 10, 2018 in order that zone teams can be finalized and Wildcard spots allocated by the Provincial Advisor prior to the BC Games Society registration deadline of June 18, 2018.
Accommodation and Transportation:

Also see BC Games General Rules for further details about accommodation and transportation.

It is the BC Games Society policy that all participants under 19 are required to stay in Games accommodation, regardless of where they reside, and that at least one adult of each gender must stay in Games accommodation in a supervisory capacity.

BC Athletes requires all athletes to be part of their BC Summer Games zone team from their arrival on Thursday until the end of the Games on Sunday.

All adults attending the Games are expected to reside in BC Games accommodation with the athletes from their zone team.
Medals:

The Minus-One Rule will be implemented for all sports. This means that when there are four or more competitors or teams, Bronze, Silver, and Gold medals will be awarded; when there are three competitors or teams, Silver and Gold medals will be awarded, and when there are two competitors or teams only a Gold medal will be awarded. For more details about BC Games medals, review the BC Games General Rules.

Medals will be awarded in each event for boys and girls, within the parameters of the BC Games Society Minus-One Rule.





Participant information is collected under the authority of the BC Games Society. The information provided will be used to determine eligibility to participate in the 2018 BC Summer Games. On confirmation of eligibility the information will be used to arrange liability insurance coverage to address any claims arising from the voluntary participation of registered participants in the 2018 BC Summer Games. The name, hometown, sport, and results of registered participants will be provided to media outlets and available on the BC Games Society and the Cowichan 2018 BC Summer Games Society websites for the purposes of acknowledging selection for participation and placing. The names, addresses, email addresses, phone numbers, results, and/or images of registered participants may be used in non-commercial promotion/development of sport and/or the BC Summer and/or BC Winter Games or the BC Games Society. The names, addresses, email addresses, phone numbers, results, and/or images of Games participants may be provided to the Premier and the Minister responsible for the Games, and/or to members of the legislative assembly, and/or to local members of parliament, and/or to the media for the purposes of recognition and/or informing sport-related and/or training opportunities and/or to school principals and/or school district superintendents for the purpose of recognition and acknowledgement. For questions about the collection and use of this information, please contact the BC Games Society at 200 -990 Fort Street, Victoria, BC V8V 3K2 or (250) 387-1375 or info@bcgames.org.

As a condition of entry into, or volunteering at the BC Summer Games it must be understood that the participants and volunteers enter entirely at their own risk, and will not hold the Cowuichan 2018 BC Summer Games Society, the Province of British Columbia, and/or the BC Games Society, their staff, agents, and/or volunteer workers responsible for injury, loss or damage occurring during the 2018 BC Summer Games.

Volunteers and participants may be protected for their actions vis a vis third party claims through the liability insurance for the Games but are not covered for any personal claims for injury or accident. Participants and volunteers agree to release, discharge and undertake not to commence action against the Cowichan 2018 BC Summer Games Society, the Province of British Columbia, and the BC Games Society from any and all claims and causes of action, or liability of any kind whatsoever for injuries, property damage, or death which in any way results from participating or volunteering in the Cowichan 2018 BC Summer Games.

The Cowichan 2018 BC Summer Games Society, the Province of British Columbia, and/or the BC Games Society do not assume responsibility for loss of wages, or costs associated with medical, dental or hospital care for athletes, coaches, assistant coaches, managers, officials or volunteers for any injury or loss incurred during the, or as a result of participating or volunteering in the 2018 BC Summer Games.

The BC Games Society will not be liable for any communication between a BC Games Society participant and/or volunteer and any third party group that receives the participant and/or volunteer contact information list from the BC Games Society after the two year period expires under the Canadian Anti-Spam Legislation Act (an Act to promote the efficiency and adaptability of the Canadian economy by regulating certain activities that discourage reliance on electronic means of carrying out commercial activities, and to amend the Canadian Radio-television and Telecommunications Commission Act, the Competition Act, the Personal Information Protection and Electronic Documents Act and the Telecommunications Act S.C. 2010, c. 23) (“Act”). The two year period begins at the conclusion of the 2018 BC Summer Games. This clause is a defence to any violation under the Act regarding any communication between a third party group and a participant and/or volunteer of the BC Games Society that occurs after the two year period has expired. By completing a volunteer registration form (online or paper copy) or being registered to attend the 2018 BC Summer Games participants and volunteers are agreeing to all of the terms outlined in this conditions of entry agreement.