Contacts
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Head Office
BC Rugby Union
(604) 737-3065
info@bcrugby.com
www.bcrugby.com

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Provincial Advisor
Dean Murten
(778) 847-2466
dmurten@bcrugby.com


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Assistant Provincial Advisor
Darcy Patterson
(604) 839-1864
darcypatterson22@hotmail.com


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Technical Package for Rugby-Girls

Cowichan 2018 BC Summer Games
July 19-22, 2018

Technical Packages provide details of the eligibility requirements as well as event and competition information.  In order to fully understand the rules and requirements for participation in the BC Games, it is expected that the BC Games General Rules will be read in addition to the sport-specific information contained in the Technical Package.
Technical Package for Rugby-Girls last updated: October 26, 2017.
Be sure to check back for updates.

 

Venue:
Shawnigan Lake School (Shawnigan Lake)
Age:
Under 17
Age Description:
Athletes must be born in 2002 or 2003.
Zone Team Composition:
12 female competitors per zone. One team per zone.
Wildcards:
Not applicable.
Maximum Athletes:
96
Coaches:
(See BC Games General Rules for information about the "adult supervisor" role)

1 Head Coach and 2 Assistant Coaches (trainers) per zone (at least one of whom must be female). Each zone is required to have a Head Coach.
Every zone must name a head coach (exception: sports for athletes with a dsaibility, which must have one head coach for the sport).  If assistant coaches have any NCCP training they are registered with the role "assistant coach", otherwise they are registered with the role "adult supervisor". 
See BC Games General Rules for more information.
Officials:
(the number of Officials the sport is permitted to register as participants)

12

Transportation, accommodation, and meals, as arranged by the Host Society, will be provided for officials. See BC Games General Rules for more information.

Athlete Eligibility:

In addition to BC Games General Rules, the sport-specific eligibility requirements noted in this technical package are in effect for the 2018 BC Summer Games.

The BC Rugby Union does not recommend that players be encouraged to play out of their correct age group under any circumstances. However, exceptional players ONE BIRTH YEAR ONLY below the age band may play in the next higher age band team if:

- This BC Rugby Union policy statement has been made clear IN WRITING by the Coach to the player’s parents and doctor.
-Players MUST have a signed letter from EACH of the player’s parent, the player’s Coach, the player’s doctor.
- These letters must clearly state the author(s) fully understands the implications and risks of the player competing in the older age group, and that they each affirm that the player is physically, socially and mentally mature enough to play at that next higher Age Grade.
- Copies of the Coach’s letters to the doctor and parents, and the letters from the parents, doctor, and Coach, together with copies of the player’s registration form, birth certificate and high school picture ID must be filed with the BC Rugby Union prior to the athlete taking the field in an Age Grade game above his/her natural age band.

All BC Summer Games participants in Rugby must be registered with the BCRU and be members in good standing.

Athletes may only attend one BC Games to compete in Rugby.

Teams are Zone all-star teams.

Team composition to be determined by the Selection Committee. Identification camps will be held throughout the province starting in April 2018, with team selection finalized no later than early June 2018. Final team selection will be the responsibility of a Zone Selection Committee, chaired by the Zone Representative.

Seven-a-side Laws will apply.
Fees:

See the BC Games General Rules for current BC Games registration fees.  Note that fees are assesed for athletes only (coaches, adult supervisors, and officials do not pay this fee).  Sports may assess additional fees to cover training, uniforms, qualification event(s), etc.  Please contact your Provincial Advisor or the PSO for more details. Fees are collected by the sport and paid to the BC Games Society upon invoice after the Games.
  The current BC Games registration fee can be found by clicking the link on the left. The BC Games Registration fee is included in the fee charged by the BC Rugby Union. Contact the BC Rugby Union for confirmation of the fee for the 2018 BC Summer Games.
Coach Eligibility:

Note that the role of head coaches and assistant coaches at the BC Games includes travelling to and from the Games with the team/zone, residing with the team/zone in BC Games accommodation, and acting in a supervisory capacity throughout the Games.

See BC Games General Rules for information about the roles of the head coach and assistant coach.

All Head Coaches must be certified in Introduction to Competition. Assistant Coaches must have completed the CAC Make Ethical Decisions module.

BC Games General Rules dictate the level of coach certification required for head coaches and assistant coaches unless otherwise stated in this Technical Package - click here for details.  A minimum of Making Ethical Decisions is required for all assistant coaches - more information can be found here.

Events and Categories:
Tournament Draw to be determined by the BC Rugby Union. Competition will be seven-a-side. The minimum number of games played per team will depend on the total number of teams. If there are 8 teams, each will play a minimum of 7 games; if there are 6 or 7 teams, each will play a minimum of 6.

The BC Rugby Union will follow the Concussion Management section of the Rules of Competition (section 5.6) - click here to review the rules.
Equipment:
A regulation size field with post pads and sideline flags will be used.
Zone Selections and Registration Deadline: 

Please refer to the BC Games General Rules for the registration deadline set by the BC Games Society. The BC Games deadline is in effect unless an earlier date is set by the Provincial Sport Organization is specified in this technical package.  See BC Games General Rules for registration procedures.

The BC Rugby Union states that all zone qualification trials must be held by June 4, 2018 and all online registration must be completed by 4:00 pm June 11, 2018.
Accommodation and Transportation:

Also see BC Games General Rules for further details about accommodation and transportation.

It is the BC Games Society policy that all participants under 19 are required to stay in Games accommodation, regardless of where they reside, and that at least one adult of the same gender as the athletes must stay in Games accommodation in a supervisory capacity.
Medals:

The Minus-One Rule will be implemented for all sports. This means that when there are four or more competitors or teams, Bronze, Silver, and Gold medals will be awarded; when there are three competitors or teams, Silver and Gold medals will be awarded, and when there are two competitors or teams only a Gold medal will be awarded. For more details about BC Games medals, review the BC Games General Rules.

Gold, Silver, and Bronze medals will be awarded within the parameters of the BC Games Society Minus-One Rule.





Participant information is collected under the authority of the BC Games Society. The information provided will be used to determine eligibility to participate in the 2018 BC Summer Games. On confirmation of eligibility the information will be used to arrange liability insurance coverage to address any claims arising from the voluntary participation of registered participants in the 2018 BC Summer Games. The name, hometown, sport, and results of registered participants will be provided to media outlets and available on the BC Games Society and the Cowichan 2018 BC Summer Games Society websites for the purposes of acknowledging selection for participation and placing. The names, addresses, email addresses, phone numbers, results, and/or images of registered participants may be used in non-commercial promotion/development of sport and/or the BC Summer and/or BC Winter Games or the BC Games Society. The names, addresses, email addresses, phone numbers, results, and/or images of Games participants may be provided to the Premier and the Minister responsible for the Games, and/or to members of the legislative assembly, and/or to local members of parliament, and/or to the media for the purposes of recognition and/or informing sport-related and/or training opportunities and/or to school principals and/or school district superintendents for the purpose of recognition and acknowledgement. For questions about the collection and use of this information, please contact the BC Games Society at 200 -990 Fort Street, Victoria, BC V8V 3K2 or (250) 387-1375 or indfo@bcgames.org.

As a condition of entry into, or volunteering at the BC Summer Games it must be understood that the participants and volunteers enter entirely at their own risk, and will not hold the Abbotsford 2016 BC Summer Games Society, the Province of British Columbia, and/or the BC Games Society, their staff, agents, and/or volunteer workers responsible for injury, loss or damage occurring during the 2018 BC Summer Games.

Volunteers and participants may be protected for their actions vis a vis third party claims through the liability insurance for the Games but are not covered for any personal claims for injury or accident. Participants and volunteers agree to release, discharge and undertake not to commence action against the Abbotsford 2016 BC Summer Games Society, the Province of British Columbia, and the BC Games Society from any and all claims and causes of action, or liability of any kind whatsoever for injuries, property damage, or death which in any way results from participating or volunteering in the Cowichan 2018 BC Summer Games.

The Cowichan 2018 BC Summer Games Society, the Province of British Columbia, and/or the BC Games Society do not assume responsibility for loss of wages, or costs associated with medical, dental or hospital care for athletes, coaches, assistant coaches, managers, officials or volunteers for any injury or loss incurred during the, or as a result of participating or volunteering in the 2018 BC Summer Games.

The BC Games Society will not be liable for any communication between a BC Games Society participant and/or volunteer and any third party group that receives the participant and/or volunteer contact information list from the BC Games Society after the two year period expires under the Canadian Anti-Spam Legislation Act (an Act to promote the efficiency and adaptability of the Canadian economy by regulating certain activities that discourage reliance on electronic means of carrying out commercial activities, and to amend the Canadian Radio-television and Telecommunications Commission Act, the Competition Act, the Personal Information Protection and Electronic Documents Act and the Telecommunications Act S.C. 2010, c. 23) (“Act”). The two year period begins at the conclusion of the 2016 BC Summer Games. This clause is a defence to any violation under the Act regarding any communication between a third party group and a participant and/or volunteer of the BC Games Society that occurs after the two year period has expired. By completing a volunteer registration form (online or paper copy) or being registered to attend the 2018 BC Summer Games participants and volunteers are agreeing to all of the terms outlined in this conditions of entry agreement.